Remote business meetings are an essential part of effective virtual communication practices. No matter if you have a distributed team or employees that work from home, it’s crucial to keep them engaged in meetings that will help your business grow.
We’ve compiled a list of tips and best practices to help you run more effective remote business meetings. By following a few easy rules of meeting protocol, and following the proper steps following the meeting, you can increase productivity and ensure that your remote employees are able to complete their tasks within the deadlines you have set.
Start with an icebreaker. In remote meetings, icebreakers and fun employee engagement activities can encourage participants to discuss their thoughts and participate more freely. This can help build strong bonds between your team members. A productive and happy workplace is a result of this.
You must accept your role as facilitator. The key to an effective remote meeting is active facilitation. Make use of your voice and screen share to get your participants involved, and be descriptive in your vocabulary to make sure that your remote team members comprehend your message.
Terminate your meetings on time. Attention spans are shorter than ever before, so a short, well-planned meeting with an agenda that is focused is more productive than an entire session filled with fluff.
Send an overview of your remote meetings to all participants. Include a breakdown for each discussion topic and state the person who is responsible for each step. This will give your team an easy reference to the discussion notes and help them stay on track to complete their deliverables by the specified date.