Agendas for board meetings are an aid to keep the discussion on track. The board meetings can occasionally drift off on side topics which are important to individual members but don’t advance the company’s goals. It’s best to focus on the agenda items outlined by the chair of your board, and make sure that no one exceeds the time they’re given. It’s also helpful to have multiple participants in the meeting. If one person is taking notes and the other is leading the discussion, they can monitor the pace and redirect the conversation in the event of need.
Depending on the board’s agenda, it may include new items, routine matters, reports, and other board materials. The board might also review announcements and updates from the committee. It is essential to distribute the board’s document at least a day or two prior to the meeting so that board members have time to read it ahead of time and bring any concerns, corrections or queries to the attention of the board secretary prior to the start of the meeting.
The last item on the agenda should be reserved for any announcements. This could be a way of felicitating team members for the job well done or expressing condolences, as well as making announcements about other important information. This is also a great time for any attendees to suggest agenda items to be discussed at the next meeting. The chairperson will then close the meeting and announce the time for adjournment. This information can be incorporated into the minutes. The date of the next board meeting is announced to allow board members to mark their calendars.