Getting the most benefit from every board meeting begins with an effective agenda. An agenda helps keep participants on track, halts discussions that aren’t on the agenda, and makes sure all the important topics are covered.
The first item on the agenda is usually a review of the minutes from the last meeting. This is done in order to remind participants of previous discussions and draw their attention to any issues that are still not resolved.
The next section is the big picture where you will share your progress at a high level. This could include company development, milestones reached and vision goals for the future. This is a good place to get feedback and discuss ideas with fellow directors.
The board then goes over the key performance indicators for the company. This could range from financials to sales metrics to customer support policies. This is also a great time to set upcoming quarterly goals for the company, and to brainstorm how to overcome any current blockers in reaching these goals.
After all important issues have been discussed, the board is able to proceed to any announcements or other business that may need addressing. This is an ideal time to pass on any congratulations messages or other special acknowledgements for individuals in the company or for committees that have been successful. The board will then end the meeting by setting the date for the next meeting and any final tasks that must be completed before then.