The outbreak forced a number of nonprofit organizations to reconsider how they hold board meetings. Some nonprofits have opted for hybrid meeting formats to accommodate both in-person as well as remote attendees, but without sacrificing the safety and health of their board members and staff. Hybrid board meetings can be a hassle for everyone if they’re not properly planned and equipped with the appropriate tools.

The best method to ensure a smooth and efficient board meeting experience is to utilize an online collaboration tool such as BoardPro that allows you to make effective and precise agendas. A schedule that sets specific goals and time limits for discussion will help your board keep on track and achieve its goals in the time allocated. The tool also provides various options that make meetings more interactive and productive, such as private mode, anonymous voting, and digital whiteboards.

Another crucial element of a hybrid meeting is a virtual voting system. This feature can remove social and geographic obstacles to increase diversity on your board while allowing everyone to take part in the decision-making process for all participants. BoardPro’s virtual voting feature lets users to quickly and accurately record votes online. It also has an anonymous voting option, so that confidential decisions can be taken without compromising board integrity.

Finally, it’s essential to offer remote participants easy-to-use technology for video that will enhance the experience at meetings. Certain companies have a self-focusing camera, like the Owl Labs’ self-focusing Meeting Owl, that automatically zooms in on the person who is speaking while simultaneously showing everyone else in the room. This makes the meeting more enjoyable for those who aren’t physically present in the room and can help to reduce the feeling of disconnect that many remote participants experience in a hybrid board meeting.

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