During board meetings, top-tier leaders gather to discuss and debate strategic issues facing their organizations. The results of these discussions set the organizational direction and affect everything from investor confidence to public perception. This is why it’s vital for directors of boards to increase the effectiveness and efficiency of their meetings. This article provides suggestions on how to conduct board meetings in a way that promotes productive and lively discussions.
Start by welcoming and introducing each board member especially if they’re new to the meeting. This will help to establish an environment that is collaborative to encourage participation, and assist in establishing good boardroom etiquette.
This is a sign of respect for the time of other directors and discourages tardiness. This is particularly important when meeting virtually in which managing time can be a challenge.
Avoid spending time on routine or trite items, like voting and committee reports. Instead, limit these to 25 percent of the meeting and use the majority of time to discuss strategy and other important subjects.
Communicate clearly how decisions will taken at the meeting (consensus voting or a different method). This will ensure that all board https://uoverwatch.com/best-remote-desktop-software members are aware of the process of making decisions and can participate in meaningful discussions.
Get feedback from board members regarding their satisfaction with the way your organization conducts board meetings. You can do this through informal discussions, or using surveys and polling tools. You can ask, for example, if the board’s structure and content encourage robust discussion. Also, you can ask the members to rate the quality of their meetings using a numerical scale.