Data security is the collection of all processes and technologies used to safeguard the data of an organization from external threats, as well as cyber-criminals. These range from encryption and data masking to automated reporting and redaction that simplifies audit procedures. These tools help organizations avoid data breaches by ensuring only authorized users have access to data and by detecting anomalous activities. These tools also provide an extra layer of protection against human error, one of the most frequent causes of data breaches.
The purpose of data security is to guard customers’ data, trade information as well as other business information from being accessed by cybercriminals and falling into wrong hands. It also assists companies in maintaining regulatory compliance and avoid costly fines, lawsuits, and reputational damage.
Access controls are a basic form of data security that restricts access to physical and digital data to data and systems. This means that computers and devices are password-protected. Additionally, physical data room before fundraising spaces can only be entered by authorized personnel.
Authentication is a process that lets people be precisely recognized before they can gain access to information. This can be done by using something that the person knows (e.g. an account password) or owns (e.g. a security token) or is (e.g. fingerprints).
Backup data is a crucial part of any data security plan. In the event of system failure or data corruption you’ll be able retrieve your information. Regularly purging backups of any no longer required data is also important.