A board portal is a digital management system that allows directors and other company officials to collaborate, arrange meetings and access resources. Through acting as secure repository for Board documents and facilitating simple collaboration, boards portals can save time by removing the need to look through physical boards or go through long email threads. Additionally, any modifications to documents can be made instantly to ensure that information is up-to-date.
In addition to their core features, many board portals offer extra functionality like synchronisation of meeting times and document approval that includes e-signature and online voting, which can streamline processes and reduce paperwork. To maintain the privacy of sensitive information, the majority of portals follow strict security guidelines such as password complexity policies, multi-factor authentication and encrypted data storage to guard against cyber-attacks.
In addition the majority of board portals are able to be accessed on any web-enabled device, including tablets and smartphones. This enables directors who travel remain active in their boards through the ability to review documents and participate in board discussions from wherever they are.
As with any type of software, it’s essential to assess the level of support offered by the board portal provider. This includes the accessibility of user guides and training videos, and the ability of support staff to respond swiftly to queries. Also, inquire about the frequency of updates made to the platform to ensure that it remains current with the latest governance best practices and is able to meet the needs of your business.